Concordia Farmers’ Market: Vendor Information

The Concordia Farmers Market is looking for new community partners to bring fresh, local foods and artisanal products to our Farmers Market. Connect with the 40 000+ daily consumers / eaters at Concordia by becoming a Farmers’ Market vendor! 

Applications for our Holiday Farmers Market are open!
Please review the basic details, guidelines & criteria below and fill in the form.

If you have any questions, please email market@concordiafoodcoalition.com.

VENDOR GUIDELINES & CRITERIA

The Concordia Farmers Market strives to elevate and empower students, farmers and makers because they are vital leaders in creating resilient local food systems. We are committed to social, environmental and economic justice and so, we prioritize vendors whose products align with our commitment as well as sell products that meet the needs and desires of our community.

Our Market Schedule & Locations

The markets run weekly June – October.

The holiday market will be on November 23rd, 11am – 4pm in the EV building, Concordia University.

Booking Your Spot  

Cost

We want to ensure all kinds of makers have access to market opportunities. Vendors who meet our criteria will have access to a market stand for free, but will be required to provide a reservation deposit to confirm registration. The reservation deposit rates are as follows:

For vendors are that currently Concordia students we require a refundable deposit of $10 per table, per market.

For all other vendors, not currently Concordia students, we require a refundable deposit of $20 per table, per market.

Your deposit will be required to confirm your registration. Payments will be made online through e-transfer.

Deposits are refundable as of your last market day.

No-shows & Cancellations (less than 5 days in advance) will not be refunded. 

This deposit reserves you a table for the whole day at the market (4-7pm) and includes chairs. For more on cancellations, equipment and parking, please see the headings below.

Vendor & Product Criteria

We really encourage all local small makers and students to apply, but in order to ensure a fulsome and balanced market, priority consideration is given to vendors who meet our selection criteria in two main areas listed below. 

Admissibility will be determined on a case by case basis. Please don’t hesitate to ask the market coordinator if you aren’t sure that your product fits these priorities.

Our Community needs & desires (product mix) Priorities:

Vendors with the following products are in high-demand:

• Fruit & berries
• Honey & associated products
• Cheese, Dairy, Eggs
• Preserves, Conserves & Condiments
• Bread & baked goods
• Grab and go meals
• Grab and go beverages (coffee, tea, cold juices)

Vendors with the following products are in lower-demand, but may still be considered: 

• Urban / hyper local farm produce (lettuce, tomatoes, cucumbers, squash, etc) 
• Meat Products
• Flowers
• Chocolate
• Dry goods (grains, dried fruit, etc)
• Prepared meals or transformed foods
• Artwork & Handy crafts (jewelry, painting, sculpture, candles, soap)

Our Social, environment and economic sustainability priorities:

Low-Zero Waste products

Low or Zero waste should be created at the production or at the consumption level. Vendors are encouraged to use paper bags, compostable bags or to sell reusable bags at their stands. Ideally all waste made at the market itself should be recyclable, reusable or compostable. In order to be considered low/zero waste, the amount of waste produced should be significantly lower than the final product sold at the market and the packaging should not add waste post-consumption. 

Non-transformed Food

Your product should be local, and have zero-to-minimal non-compostable waste. While we do not require a certification for organic goods and produce,  only vendors that do not use toxic chemicals in the growing process will be accepted. In order to be considered local, the produce sold at the market should be grown at no more than 200km of the borders of the island of Montreal. 

Transformed food

Your product should be local and have zero-to-minimal non-compostable waste. In order to be considered local, the food should be prepared in no more than 200km of the borders of the island of Montreal and use at least 50% of elements produced within the regulations of  the “non-transformed food” section above. 

Non-food items 

Your product must be local and have zero-to-minimal non-compostable waste. In order to be considered local, a reasonable effort to source at least 50% of the material within Quebec’s borders should be made and the items should be transformed within a 200km radius outside the borders of the island of Montreal.

MAPAQ Requirements

Selling transformed food products requires a valid MAPAQ permit (pérmis de vente au détail) to participate in the market. Please be aware that if you are a food vendor, you will be required to submit your MAPAQ permit in order to confirm your registration for the market. Vendors offering whole fresh fruits and vegetables, or vendors selling non-food goods do not need a MAPAQ permit. 

For more information on MAPAQ permits, please consult the MAPAQ website. 

Venue, Equipment & Set-up:

Each vendor is entitled to 1 table (approx. 6’ long) and 2 chairs per market stand reservation, unless otherwise requested. 

Access to a power outlet may be available but is very limited and must be discussed during registration. 

Market tents may also be available at the Loyola campus, pending availability. 

You are responsible for all other equipment to install your market stand (including table cloths, signage, serving equipment, extension cords, etc.) Vendors may begin set-up as early as 3:15pm and must have stalls ready by market start time (4:00pm). 

Compost and recycling bins will be available on site. Each farmer/vendor must keep their stall area clean during the market and, after the market, must take any compost material, produce boxes, and garbage with them and leave the area as they found it.

To do our best to give all vendors “a good spot”, your location may rotate on a weekly basis (except for vendors with specific accessibility needs). Please mention in your application if you require certain accommodations. 

Parking

The Concordia Farmer’s Market is working on accessing a few parking spaces for vendors but at this point, we cannot guarantee parking. If this situation changes, we will keep you up to date. It is your responsibility to find parking your own parking and arrive on time. 

Cancellation Policy

You must advise the Market Coordinator at least 5 days in advance to cancel any stall reservation (for one market day or more), so we have time to offer your spot to another waiting vendor. 

If you fail to cancel at least 5 days in advance, you will lose your deposit ($10 per reservation for Students, $20 per reservation for non-students).

If you must cancel due to an urgent health matter, please contact the Market Coordinator as soon as possible (at least 12 hours in advance). Health cancellations may be subject to half or full reimbursement of deposit, on a case by case basis. 

Contact

If you have any questions or need more information, you can contact the Market Coordinator at market@concordiafoodcoalition.com

Ready to Apply?